Exhibitor FAQ
You would like to become an exhibitor at IFAT Munich and have questions about registration? Or are you already registered as an exhibitor and have questions about placement, trade fair planning or other exhibitor topics? Here you will find answers to frequently asked questions from our IFAT Munich exhibitors.
General
Here you can find the floor plan of IFAT Munich
There will be a variety of joint stands and country participations at IFAT Munich. These joint stands are represented by renowned national and international institutions and associations, representing the entire spectrum of the industry. Further information can be found here.
The product index can be found under the exhibitor application under “ Important documents for exhibitors” or directly under this link.
Application
Here you will find the online application as well as information on prices and conditions for main exhibitors. The registration deadline for main exhibitors is April 30, 2025.
After a successful application, the main exhibitor will receive a link to the online application for co-exhibitors. The registration deadline for co-exhibitors is December 20, 2025.
When registering online, the main exhibitor receives a link that the co-exhibitor can use to register directly at this stand. By forwarding the link, the main exhibitor authorizes the co-exhibitor to exhibit at his stand. He hereby confirms that his co-exhibitor will be represented with staff and with his own offer, rights or services.
If you wish to register as a co-exhibitor, please contact your main exhibitor directly.
The registration fee per co-exhibitor is 540.00 EUR. A mandatory communication fee of 645.00 EUR will be charged for each co-exhibitor.
The registration deadline for co-exhibitors is December 20, 2025.
Hereyou can find the registration for the start-up area. Until the official registration start, interested start-ups can contact application@ifat.de.
All information on prices and conditions can be found here.
The application for IFAT Munich is non-binding until the placement proposal has been confirmed by you, i.e. cancellation of the application is possible until then without causing any costs.
Nevertheless, we do require your completed online application in advance in order to be able to properly manage your data for the placement.
An application is first non-binding and not linked to any costs. Cancellation fees will only be charged if you wish to return your stand space after your confirmation of the placement proposal.
Cancellation of stand space must always be sent in written form to application@ifat.de.
If Messe München GmbH is able to re-rent the stand space to a new exhibitor, the cancellation fees will amount to 25% of the participation fee plus the entry fee. If re-renting is not possible, 100% of the participation fee. The registration fee will not be charged. The exact rules of a contract cancellation can be found in the General Conditions of Participation A under A5.
Here you will find your contact persons for IFAT Munich.
You can also contact our exhibitor hotline: +49 89 949-20285 or send an e-mail to exhibiting@ifat.de
Placement
The planning of the halls begins with the closing date for applications. The placement proposals will then be sent out from autumn 2025. The placement proposal will include your exact positioning in the specific hall or outdoor area.
With your registration you can request your preferred stand positions. During the planning phase, we will do our best to take into account the stand requests of all registered companies. However, please understand that we cannot fulfill all wishes.
Admission / Invoicing
You will receive the admission invoice after your placement proposal is confirmed in winter 2025. The payment deadline is January 31, 2026.
The admission invoice includes the following items:
- Stand space
- Registration fee
- Mandatory communication fee
- Disposal fee
- AUMA fee
The Association of the German Trade Fair Industry (AUMA) charges all exhibitors a fee of EUR 0,60 per square meter of rented exhibition space. This contribution is calculated by Messe München GmbH and paid directly to AUMA.
Further information on advance payment for services:
The advance payment for services to be ordered refers to all services that you can order for the trade fair via Exhibitor Services online in the Exhibitor Shop. This includes, for example, electricity, water, compressed air, vouchers for customer invitations, etc. The amount will be invoiced per square meter. The services you actually order will be balanced against this advance payment amount when the final invoice is generated - either you will then only pay the difference or you will receive a refund.
Waste disposal fee: The obligatory waste disposal fee of EUR 7.00 per square meter covers the disposal of waste generated by the exhibitor on his stand during set-up and dismantling, as well as during the entire duration of the trade fair. The disposal of production waste, complete stand elements and complete exhibition stands is excluded from this.
Mandatory communication fee: All exhibitors will be charged a mandatory communication fee of EUR 645.00 for each of their stands. The obligatory communication fee includes the basic entry in the trade fair media as well as further communication services (digital or printed, see B 12 Media Services).
You are only authorized to participate in the trade fair after payment of your admission invoice.
In your application you can specify whether you would like to receive our invoices as a PDF document attached to an e-mail or whether you would like to receive the invoices as a print-out by mail.
If you agree to receive invoices electronically, we ask you to provide a non-personalized e-mail address of your accounting department, if possible, which is accessible to all employees of your accounting department.
Trade fair planning
The IFAT Munich Exhibitor Shop will be available for placed exhibitors from fall 2025 at the following link: ifat.de/exhibitorshop
If you require special services for your trade fair presentation, you can contact Messe München GmbH's Exhibitor Services. You can find all further information here: Services for exhibitors (messe-muenchen.de)
In addition, you will find the exhibitor shop here.
Our Technical Exhibitor Service (TAS)—Department 1 will assist you with any questions and orders regarding the technical equipment for your stand.
Phone: +49 89 949-21164
E-mail: tas1@messe-muenchen.de
Our TAS team is also there for you directly on site at the trade fair.
The exhibitor service offices at the exhibition center are located in the atrium in front of Halls B2 and B5. Staffing and opening hours vary depending on the event.
Our traffic guide will lead you quickly and safely to the trade fair center and inform you about the entry and deposit regulations.
The traffic guide will be available for download on the page Logistics & Traffic in good time before IFAT Munich.
Our two official logistics companies, Kühne + Nagel and Schenker Deutschland, offer you worldwide and national transport to the Munich trade fair venue, as well as customs clearance and on-site handling, including stand delivery and temporary storage.
Furthermore, they support you with all other logistical challenges in connection with your trade fair appearance.
Each exhibitor receives free exhibitor passes depending on the size of his stand. You can find the scale in our prices and conditions.
You can access the ticket management via the Exhibitor Shop. Here you can personalize your exhibitor passes. You can also order further passes here in addition to the free exhibitor passes. The exhibitor passes will be sent by e-mail after the admission invoice has been settled by the main exhibitor.
The trade fair venue has a variety of conference and meeting rooms that can be rented for presentations, meetings and events via the Exhibitor Shop.
Here you will find all dates and deadlines for IFAT Munich 2026.
If you are planning advertising space on the exhibition grounds, our Media Sales department will be happy to advise you.
E-Mail: mediasales.ifat@messe-muenchen.de
Phone: +49 89 949 20595